{"id":1179,"date":"2023-01-02T12:06:19","date_gmt":"2023-01-02T12:06:19","guid":{"rendered":"https:\/\/zonewebsites.us\/blog\/?p=1179"},"modified":"2023-01-02T12:10:07","modified_gmt":"2023-01-02T12:10:07","slug":"how-to-merge-mail-in-outlook","status":"publish","type":"post","link":"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/","title":{"rendered":"How To Merge Mail In Outlook [A Step-By-Step Guide]"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Mail merge is an effective solution that helps the user to create multiple emails with the present data in a database file or spreadsheet. If you are looking for a quick solution to sending multiple personalized emails to a long mailing chain, then you need to know <\/span><a href=\"https:\/\/zonewebsites.us\/services\"><b>how to merge mail in Outlook<\/b><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<p><span style=\"font-weight: 400\">So, if you don&#8217;t want to use your time writing the exact email for multiple individuals, you can try using the mail merge feature in Outlook.<\/span><\/p>\n<p><span style=\"font-weight: 400\">In the step-by-step guide, learn how to set up a <\/span>merge mail in Outlook<span style=\"font-weight: 400\">.\u00a0<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_47 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"ez-toc-toggle-icon-1\"><label for=\"item-6ad3409326c91\" aria-label=\"Table of Content\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;direction:ltr;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/label><input  type=\"checkbox\" id=\"item-6ad3409326c91\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Starting_The_Process_To_Set_Up_The_Mail_Merge\" title=\"Starting The Process To Set Up The Mail Merge\">Starting The Process To Set Up The Mail Merge<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_1_Composing_The_Email\" title=\"Step 1: Composing The Email\">Step 1: Composing The Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_2_Forming_the_Mailing_list\" title=\"Step 2: Forming the Mailing list\">Step 2: Forming the Mailing list<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_3_Choosing_the_Recipients_for_the_Email\" title=\"Step 3: Choosing the Recipients for the Email\">Step 3: Choosing the Recipients for the Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_4_Filling_In_Mail_Merge_Spaces\" title=\"Step 4: Filling In Mail Merge Spaces\">Step 4: Filling In Mail Merge Spaces<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_5_Preview_The_Email\" title=\"Step 5: Preview The Email\">Step 5: Preview The Email<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Step_6_Complete_And_Save\" title=\"Step 6: Complete And Save\">Step 6: Complete And Save<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><ul class='ez-toc-list-level-4'><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4'><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#Frequently_Asked_Questions\" title=\"Frequently Asked Questions\">Frequently Asked Questions<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#How_To_Perform_A_Mail_Merge_From_Excel_To_Outlook\" title=\"How To Perform A Mail Merge From Excel To Outlook?\">How To Perform A Mail Merge From Excel To Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#How_To_Send_Bulk_Emails_By_Using_Outlook\" title=\"How To Send Bulk Emails By Using Outlook?\">How To Send Bulk Emails By Using Outlook?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/zonewebsites.us\/blog\/how-to-merge-mail-in-outlook\/#How_Do_I_Merge_Boxes_In_Outlook\" title=\"How Do I Merge Boxes In Outlook?\">How Do I Merge Boxes In Outlook?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2 style=\"font-size: 22px\"><span class=\"ez-toc-section\" id=\"Starting_The_Process_To_Set_Up_The_Mail_Merge\"><\/span><span style=\"font-weight: 400\">Starting The Process To Set Up The Mail Merge<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">Microsoft Word is the most favorable method to set up a mail merge. You can use Outlook for all the mailing addresses. Moreover, for this process, you can enter the mail dress into the list.<\/span><\/p>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_1_Composing_The_Email\"><\/span><span style=\"font-weight: 400\">Step 1: Composing The Email<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">The first step to merging mail in Outlook is to compose a mail of your liking. You can use the Word document to type in the message. Your first step also consists of starting the mail merge. Ensure to follow these steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, turn on &#8220;MS Word&#8221; on your system.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, write the message for the mail body in the document.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Leave the parts that you want to personalize inside the mail. You can do this laterwards.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1180 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602.jpg\" alt=\"how-to-merge-mail-in-outlook \" width=\"681\" height=\"440\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602.jpg 681w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-300x194.jpg 300w\" sizes=\"auto, (max-width: 681px) 100vw, 681px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, ensure to save the file to the drive.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, press the &#8220;Mailings&#8221; tab from the menu bar.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, tap the &#8220;Start Mail Merge&#8221; option and choose Email Messages.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1181 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170153.jpg\" alt=\"mail-merge-with-attachments-outlook-365\" width=\"677\" height=\"444\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170153.jpg 677w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170153-300x197.jpg 300w\" sizes=\"auto, (max-width: 677px) 100vw, 677px\" \/><\/p>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_2_Forming_the_Mailing_list\"><\/span><span style=\"font-weight: 400\">Step 2: Forming the Mailing list<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">You can head to the next step if you already have a contact list in your Outlook. With Word, you can either make a completely new list or use the one you already have. Now, the list can be a database, an Excel sheet, or other types of documents containing entries in a structured way.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Follow these steps to make an Excel spreadsheet for your list:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, start a &#8220;blank workbook&#8221; by opening &#8220;Excel.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, add individual columns containing contents and headers for the information you need to personalize. Ensure to make a field for email as well.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, fill in the data in the blank fields.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1182 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170239.jpg\" alt=\"mail-merge-in-outlook-with-attachment\" width=\"687\" height=\"348\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170239.jpg 687w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170239-300x152.jpg 300w\" sizes=\"auto, (max-width: 687px) 100vw, 687px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Moreover, ensure to use a &#8220;single sheet&#8221; only for all the entries.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, &#8220;Save&#8221; the sheet with a new file name.<\/span><\/li>\n<\/ul>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_3_Choosing_the_Recipients_for_the_Email\"><\/span><span style=\"font-weight: 400\">Step 3: Choosing the Recipients for the Email<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">In this step, you will connect the mail merge with the recipients or reviewers. For this, you can use three different methods, i.e., making a new list, using the existing one, or taking from outlook contacts.<\/span><\/p>\n<p><span style=\"font-weight: 400\">For the users who consist of Outlook contacts, ensure to follow these steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, head to the Word document consisting of the body of the message.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, go to the &#8220;Mailings&#8221; tab and tap on &#8220;Select Recipients.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, click on &#8220;Choose from Outlook Contacts.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, select a &#8220;Profile Name&#8221; in case you must.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Continue by clicking the &#8220;Ok&#8221; button.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1183 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-1.jpg\" alt=\"outlook-mail-merge-from-excel\" width=\"681\" height=\"440\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-1.jpg 681w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-1-300x194.jpg 300w\" sizes=\"auto, (max-width: 681px) 100vw, 681px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, log in to the account.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Since you will have multiple contact lists, ensure to select those you need and tap on the &#8220;Ok&#8221; button.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1184 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170606.jpg\" alt=\"how-to-merge-mail-in-outlook \" width=\"685\" height=\"444\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170606.jpg 685w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170606-300x194.jpg 300w\" sizes=\"auto, (max-width: 685px) 100vw, 685px\" \/><\/p>\n<p><span style=\"font-weight: 400\">\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, use all the new window checkboxes to pick the recipients for the mailing list.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, hit the &#8220;Ok&#8221; button from the bottom.\u00a0<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1186 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170826.jpg\" alt=\"merge-mail-in-outlook \" width=\"764\" height=\"570\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170826.jpg 764w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-170826-300x224.jpg 300w\" sizes=\"auto, (max-width: 764px) 100vw, 764px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">If you are looking to make a new list, you can follow these steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, from the &#8220;Mailings&#8221; tab, tap on &#8220;Select Recipients.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, click the &#8220;Type a New List&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, hit the &#8220;Customize Columns&#8221; button.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, arrange the &#8220;field name&#8221; by using the &#8220;Rename, Add, and Delete&#8221; buttons.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hit the &#8220;Ok&#8221; button.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1187 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-2.jpg\" alt=\"\" width=\"668\" height=\"438\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-2.jpg 668w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-2-300x197.jpg 300w\" sizes=\"auto, (max-width: 668px) 100vw, 668px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You may now fill in the data as per your need. Use the &#8220;Delete Entry&#8221; and &#8220;New Entry&#8221; buttons to change the entries.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, press the &#8220;Ok&#8221; button.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1188 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-3.jpg\" alt=\"merge-mail-in-outlook \" width=\"670\" height=\"442\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-3.jpg 670w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-3-300x198.jpg 300w\" sizes=\"auto, (max-width: 670px) 100vw, 670px\" \/><\/p>\n<p><span style=\"font-weight: 400\">In case you made a list through another source, continue to follow these steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, head to the &#8220;Mailings tab&#8221; and tap on &#8220;Select Recipients.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, choose the &#8220;Use an Existing List&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, head to where the list is saved and open it.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, choose the sheet which has the contacts on it and tap &#8220;Ok.&#8221; If you are following the guide from the start, you will only have one option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ensure you checkmark the &#8220;First row data contains column headers.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, edit and check your list by going to &#8220;Start Mail Merge&#8221; and clicking &#8220;Edit Recipient List.&#8221;<\/span><\/li>\n<\/ul>\n<p><strong style=\"font-size: 20px\">Read Also:- <a href=\"https:\/\/zonewebsites.us\/blog\/how-to-change-domain-in-zoho-mail\/\">How To Change Domain In Zoho Mail: A Comprehensive Guide<\/a><\/strong><\/p>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_4_Filling_In_Mail_Merge_Spaces\"><\/span><span style=\"font-weight: 400\">Step 4: Filling In Mail Merge Spaces<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">In this next step, you must write down the placeholder you will use in the mail. You also have the option to include a personalized salutation. In order to do this, follow the below instructions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, choose an individual in your mail.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, head to &#8220;Write &amp; Insert Fields&#8221; and tap on &#8220;Insert Merge Field.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, select the matching field and tap on &#8220;Insert.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1189 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-4.jpg\" alt=\"how-to-merge-mail-in-outlook \" width=\"682\" height=\"444\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-4.jpg 682w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-4-300x195.jpg 300w\" sizes=\"auto, (max-width: 682px) 100vw, 682px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You don&#8217;t have the option to change your document insertion point. You need to add the merge field individually by selecting a placeholder. Furthermore, you need to repeat this for each.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ensure to follow all the steps for every placeholder.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">In case your message doesn&#8217;t consist of a greeting line, you might like to add one.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Tap the &#8220;Greeting Line&#8221; option.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, format all the options as per your need from the new window.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, hit &#8220;Ok.&#8221;<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1190 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-5.jpg\" alt=\"\" width=\"683\" height=\"451\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-5.jpg 683w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-5-300x198.jpg 300w\" sizes=\"auto, (max-width: 683px) 100vw, 683px\" \/><\/p>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_5_Preview_The_Email\"><\/span><span style=\"font-weight: 400\">Step 5: Preview The Email<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">Before you send the emails to the recipients, ensure to preview the mail so you can figure out any errors. Follow these steps to view the mail merge:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, head to the &#8220;Mailings&#8221; tab and tap the &#8220;Preview Results&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, you will be able to watch an example of the mail you are sending to the recipient.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1191 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-6.jpg\" alt=\"\" width=\"680\" height=\"447\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-6.jpg 680w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-6-300x197.jpg 300w\" sizes=\"auto, (max-width: 680px) 100vw, 680px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The value&#8217;s format might not be of your liking and need. For example, currency value could look like a whole number.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For such a scenario, hold &#8220;Alt + F9.&#8221; Others need to hold &#8220;Alt + Fn +F9.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, the field codes will be visible to you for the Merge Spaces.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1192 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-7.jpg\" alt=\"merge-mail-in-outlook \" width=\"682\" height=\"446\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-7.jpg 682w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-7-300x196.jpg 300w\" sizes=\"auto, (max-width: 682px) 100vw, 682px\" \/><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, you must change the field code. There are different codes for various values. Browse the internet to look for their particular syntax.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For instance, you must write &#8220;\\# $,0.00&#8221; inside the code for a change to currency value.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1193 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-8.jpg\" alt=\"outlook-mail-merge-from-excel\" width=\"678\" height=\"435\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-8.jpg 678w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-8-300x192.jpg 300w\" sizes=\"auto, (max-width: 678px) 100vw, 678px\" \/><\/p>\n<p><span style=\"font-weight: 400\">\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, again, hit &#8220;Alt + F9&#8221; and tap &#8220;Preview Results&#8221; to preview the new changes.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1194 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-9.jpg\" alt=\"merge-mail-in-outlook \" width=\"681\" height=\"449\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-9.jpg 681w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-165602-9-300x198.jpg 300w\" sizes=\"auto, (max-width: 681px) 100vw, 681px\" \/><\/p>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"Step_6_Complete_And_Save\"><\/span><span style=\"font-weight: 400\">Step 6: Complete And Save<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">Now, for the final step, you have to finish setting up your email, write in the subject and send the email. You also have the option to mail merge to a different document or print out the mail in case you need it. Follow these steps to finish the process:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, go to the &#8220;Mailings&#8221; tab and tap the &#8220;Finish &amp; Merge&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, click on &#8220;Edit Individual Documents&#8221; if you want to preview or edit all your documents. Skip this part if there is no need to change anything.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, once you have made all changes, turn off the window.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Afterward, hit the &#8220;Save&#8221; button to apply the changes.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Again, tap on &#8220;Finish &amp; Merge.&#8221; However, choose &#8220;Send Email Messages.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Moreover, enter the subject into the &#8220;Subject line.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hit the &#8220;Ok&#8221; button to send out emails.<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1196 size-full\" src=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-172039.jpg\" alt=\"how-to-merge-mail-in-outlook \" width=\"682\" height=\"444\" srcset=\"https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-172039.jpg 682w, https:\/\/zonewebsites.us\/blog\/wp-content\/uploads\/2023\/01\/Screenshot-2023-01-02-172039-300x195.jpg 300w\" sizes=\"auto, (max-width: 682px) 100vw, 682px\" \/><\/p>\n<p><span style=\"font-weight: 400\">\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you have to send emails to a big group of recipients, sending to fewer receivers at a time is recommended. Follow the &#8220;From___To___&#8221; option available in the &#8220;Finish &amp; Merge&#8221; tab.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You may save the file for future use if you want.<\/span><\/li>\n<\/ul>\n<h2 style=\"font-size: 22px\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><span style=\"font-weight: 400\">Conclusion<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">So, now you know <\/span><b>how to merge mail in Outlook<\/b><span style=\"font-weight: 400\">? The process to merge mail in Outlook is pretty straightforward, although you need some Word document experience. After completing the mail, ensure to preview it to check if there is something that needs changes.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\"><strong><a href=\"https:\/\/zonewebsites.us\/\">Zone Websites<\/a><\/strong> is a hub for all your digital marketing needs. We offer regular guides and online marketing solutions to our clients. If you also need to grow your business and create an online presence to increase your customer chains, visit us today.<\/span><\/p>\n<h4 style=\"font-size: 22px\"><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"How_To_Perform_A_Mail_Merge_From_Excel_To_Outlook\"><\/span><span style=\"font-weight: 400\">How To Perform A Mail Merge From Excel To Outlook?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">Follow these steps if you want to mail merge from Excel to Outlook:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, head to the &#8220;Mailings&#8221; tab.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, select the &#8220;Address Block&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you want to add a greeting line, select the &#8220;Greeting Line&#8221; option.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For adding another field, such as invoice number, head to &#8220;Insert mail merge fields.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now hit the &#8220;Ok&#8221; button.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Select &#8220;File&#8221; and hit &#8220;Save.&#8221;<\/span><\/li>\n<\/ul>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"How_To_Send_Bulk_Emails_By_Using_Outlook\"><\/span><span style=\"font-weight: 400\">How To Send Bulk Emails By Using Outlook?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">Follow these steps to send bulk emails using Outlook:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, enter your message in the Word document. Start Word and type in the email body.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, start the &#8220;Mail Merge&#8221; process. Once the email draft is ready, proceed with the other steps.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, choose the email recipients.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After that, make the changes in the mail per your needs.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, merge your mail and review it before you send it.<\/span><\/li>\n<\/ul>\n<h3 style=\"font-size: 20px\"><span class=\"ez-toc-section\" id=\"How_Do_I_Merge_Boxes_In_Outlook\"><\/span><span style=\"font-weight: 400\">How Do I Merge Boxes In Outlook?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400\">If you want to merge inboxes of different accounts in Outlook, follow these steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Firstly, tap &#8220;Add File&#8221; in order to load PST files.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Next, press the &#8220;Merge: option and hit &#8220;Next.&#8221;<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now, click on the needed folders.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Choose filters as well as duplicate criteria.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Finally, tap &#8220;Next&#8221; to proceed with the process.<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Mail merge is an effective solution that helps the user to create multiple emails with the present data in a database file or spreadsheet. If you are looking for a quick solution to sending multiple personalized emails to a long mailing chain, then you need to know how to merge mail in Outlook. So, if [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":1197,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[33],"tags":[199,200],"class_list":["post-1179","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-digital-marketing","tag-how-to-merge-mail-in-outlook","tag-merge-mail-in-outlook"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How To Merge Mail In Outlook [A Step-By-Step Guide]<\/title>\n<meta name=\"description\" content=\"Want to know how to merge mail in outlook? 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